NDIS invoice template
An NDIS invoice needs your business name and ABN, the participant's name and NDIS number, and for each support the support item number, date, quantity, price and claim type, plus the total and any GST. One invoice covers one participant.
Skip the template. Fill in the free generator: it checks your ABN, the support item number and the current price limit, then makes the PDF in your browser.
Create an NDIS invoiceWhat the NDIS asks for on an invoice
The NDIS lists these details for provider invoices (ndis.gov.au, Invoicing and record keeping, checked 30 October 2026):
| Field | Example |
|---|---|
| Your business name (as registered with your ABN) | Sam Taylor Support |
| Your ABN | 12 345 678 901 |
| Participant's name and NDIS number | Jordan Lee, 430 123 456 |
| Participant's address | Only for specialist disability accommodation |
| Support item number from the NDIS Support Catalogue | 01_011_0107_1_1 |
| Quantity and price for each support | 3 hours at $65.00 |
| Claim type | Standard, cancellation, provider travel… |
| Date or dates the support was delivered | 20/10/2026 |
| Total invoice amount | $195.00 |
| GST, if applicable | Most supports are GST-free |
An invoice can only be for one participant, but it can include several supports. Plan managers who pass your invoice on also add your ABN as the third-party provider, which is why a correct ABN matters.
Details plan managers also expect
- Invoice number and date, so payments can be matched.
- Your bank details (account name, BSB, account number) and payment terms.
- The plan manager's name on the “bill to” line for plan-managed participants.
- Start and finish times on hourly supports: not on the NDIS list, but they make it easy to check the weekday, evening, Saturday or Sunday item.
Common reasons an invoice comes back
- The rate is above the price limit for the support item in your state or territory.
- A weekday item is used for a Saturday, Sunday or evening shift.
- The support item number has a typo or is from an old price guide.
- The ABN or NDIS number is wrong, or two participants are on one invoice.
- The support date is outside the participant's plan dates.
The generator checks the first four for you. Price limits come from the 2026-27 NDIS Support Catalogue; see support item numbers.
Questions
Do NDIS invoices need GST?
Most NDIS supports are GST-free, so the invoice shows no GST and is not a tax invoice. If a line is taxable and you are registered for GST, show the GST amount and title the document “Tax invoice”.
Can I put several participants on one invoice?
No. The NDIS says an invoice can only be for one participant. It can list many shifts and supports for that participant.
Do unregistered providers use the same invoice?
Yes. Unregistered providers can support plan-managed and self-managed participants, and the same details apply. NDIA-managed participants can only use registered providers.
Is there an official NDIS invoice template?
The NDIS lists what an invoice should contain but does not require a particular layout. Any invoice with those details works.
Related: How to invoice a plan manager · NDIS progress notes